Chapter Bylaws

CHAPTER BY-LAWS

PROJECT MANAGEMENT INSTITUTE

SAN DIEGO CHAPTER

 

Amended March 31, 2015

Approved by PMI® April 8, 2015

Approved by Membership August 3, 2015

 

 

TABLE OF CONTENTS

 

Article I – Name, Principal Office; Other Offices

Article II – Relationship to PMI®

Article III – Purpose and Limitations of the San Diego Chapter

Article IV – Membership

Article V – Board of Directors

Article VI – Nominations and Elections

Article VII – Committees

Article VIII – Finance

Article IX – Meetings of the Membership

Article X – Inurement and Conflict of Interest

Article XI – Indemnifications

Article XII – Amendments  

Article XIII – Governance

 

 

Article I – Name, Principal Office; Other Offices:

 

Section 1. This organization shall be called the Project Management Institute - San Diego Chapter, Incorporated (hereinafter referred to as “San Diego Chapter”.) This organization is a Chapter chartered by the Project Management Institute, Incorporated (hereinafter referred to as “PMI®”) and separately incorporated as a non-profit, tax-exempt corporation organized under the laws of the State of California. AllComponents formed within the United States must be incorporated as 501(c) (6) organization.

 

Section 2. The San Diego Chapter shall meet all legal requirements in the jurisdiction(s) in which the San Diego Chapter conducts business or is incorporated/registered.

 

Section 3. The principal office of the San Diego Chapter shall be located in the county of San Diego, in the State of California. The San Diego Chapter may have other offices such as Branch offices as designated by the San Diego Chapter Board of Directors.

 


 

Article II – Relationship to PMI®

 

Section 1. The San Diego Chapter is responsible to the duly elected PMI® Board of Directors and is subject to all PMI® policies, procedures, rules and directives lawfully adopted.

 

Section 2. The bylaws of the San Diego Chapter may not conflict with the current PMI® bylaws and all policies, procedures, rules or directives established or authorized by PMI® as well as with the San Diego Chapter’s charter with PMI®.

 

Section 3. The terms of the charter executed between the San Diego Chapter and PMI®, including all restrictions and prohibitions, shall take precedence over these bylaws and other authority granted hereunder and in the event of a conflict between the terms of the charter and the terms of these bylaws, the San Diego Chapter shall be governed by and adhere to the terms of the charter.

 

Article III – Purpose and Limitations of the San Diego Chapter:

 

Section 1. Purpose of the San Diego Chapter.

 

  1. General Purpose. TheSan Diego Chapter has been founded as non-profit, tax exempt corporation (or equivalent) chartered by PMI®, and is dedicated to advancing the practice, science, and profession of project management in the San Diego community in a conscious and proactive manner.

  2. Specific Purposes. Consistent with the terms of the charter executed between the San Diego Chapter and PMI® and these bylaws, the purposes of the San Diego Chapter shall include the following:

  1. Encourage and facilitate education, certification and professionalism in Project Management.

  2. Help organizations in San Diego embrace, value, and utilize project management and attribute their success to it by fostering communication between public and private sectors regarding Project Management.

  3. Advance the PMI® mission and objectives within the San Diego area through public affairs and other activities consistent with the charter and purposes of the San Diego Chapter.

  4. Develop a growing and committed membership of Project Management Professionals through a dynamic schedule of events and delivering membership value.

  5. Enhance the knowledge and skills of project management practitioners in San Diego such that they and their employers consider these skills indispensable to the execution of their company strategies and business success.

 

Section 2. Limitations of the San Diego Chapter.

  1. General Limitations.The purposes and activities of the San Diego Chapter shall be conducted consistently with the San Diego Chapter Articles of Incorporation and subject to limitations set forth in the charter agreement and these bylaws.

  2. The membership database and listings provided by PMI® to the San Diego Chapter may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the San Diego Chapter, consistent with PMI® policies and all applicable laws and regulations, including but not limited to those laws and regulations pertaining to privacy and use of personal information.

  3. The directors of the San Diego Chapter shall be solely accountable for the planning and operations of the Component, and shall perform their duties in accordance with the Component’s governing documents; its charter Agreement; PMI®’s bylaws, policies, practices, procedures, and rules; and applicable law.

     

    Article IV – Membership:

     

    Section 1. General membership Provisions

  1. Membership in the San Diego Chapter requires membership in PMI®. The San Diego Chapter shall not accept as members any individuals who have not been accepted as PMI® members, and shall not create its own membership categories. San Diego Chapter membership categories shall be consistent with PMI® membership categories.

 

Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization. Membership shall be open to all eligible persons without regard to race, creed, color, age, sex, marital status, national origin, religion, or physical or mental disability.

 

  1. All San Diego Chapter members in good standing are eligible to vote and hold office.

 

  1. Members shall be governed by and abide by the PMI® bylaws and by the bylaws of the San Diego Chapter and all policies, procedures, rules and directives lawfully make thereunder.

 

  1. All members shall pay the required PMI® and San Diego Chapter membership dues to PMI® and in the event that a member resigns, PMI® or the San Diego Chapter shall not refund membership dues.

 

  1. Membership in the San Diego Chapter shall terminate upon the member’s resignation, failure to pay dues or expulsion from membership for cause. Members who fail to pay the required dues on time shall be delinquent for a period of one (1) month at which time their names shall be removed from the official membership list. A delinquent member may be reinstated by payment in full of dues for PMI® and the San Diego Chapter to PMI® within such one (1) month delinquency period.

 

  1. Upon termination of membership in the San Diego Chapter, the member shall forfeit any and all rights and privileges of membership.

 

  1. A member may at any time submit their resignation in writing to the San Diego Chapter Secretary and the resignation will become effective upon receipt. A resignation does not prevent the institute from completing any ethics, disciplinary, or similar proceeding.

 

  1. A member or student member may be suspended or expelled by an affirmative vote of three-fourths of the membership of the Board of Directors following a hearing before the Board of Directors. A member or student member can be suspended or expelled in no other way.

 

Section 2. Classes and Categories of Members. The San Diego Chapter shall not create its own membership categories.  PMI® Chapter membership categories shall be consistent with PMI® membership categories.  Memberships are not transferable to any other person or chapter.

 

Article V – Board of Directors:

 

Section 1. The San Diego Chapter shall be governed by a Board of Directors (Board).  The Board shall be responsible for carrying out the purposes and objectives of the San Diego Chapter.  All directors must be PMI® and PMI San Diego chapter members in good standing.

Section 2. The number of directors of the San Diego Chapter (hereinafter “Directors”) shall be EIGHT.  The number of Directors may be changed by amendment to this Section 2, Article IV of these bylaws, adopted by the vote or written consent of the membership. 

 

Section 3. The responsibilities of each Director may be established from time to time as determined appropriate by the Board of Directors.  Notwithstanding, the San Diego Chapter shall maintain the following offices:  (1) a President, (2) a Vice President of Finance , (3) a Vice President of Operations, (4) a Vice President of Outreach, (5) a Vice President of Professional Development, (6) a Vice President of Programs, (7) a Vice President of Membership, and (8) a Vice President of Communications.

Section 4. All Directors shall be elected to a 2-year term.

 

Section 5. One person shall hold only one Board of Directors office at a time.  Directors may serve on subcommittees with exception of the Nominating Committee and at the Board’s discretion.

 

Section 6. Election of Directors shall be staggered so that four (4) Directors are elected each year.  The President and VP of Finance shall be elected in alternating years.

 

Section 7. In the absence, disability or resignation of the President, the Vice Presidents, in order of their rank as fixed above in Article V section 3, shall perform all the duties of the President, and in so acting shall have all the powers of, and be subject to the restrictions upon, the President.  The Vice President shall perform the duties of the president until a new president is elected as prescribed in Article V, Section 22.

 

Section 8. The President shall serve as the chief executive officer for the San Diego Chapter and of the Board. The President shall also serve as one of the three fiduciary officers of the Chapter in addition to being a member ex-officio with the right to vote on all committees.

 

Section 9. The Vice President of Finance shall serve as the chief financial officer for the San Diego Chapter and shall be recognized as one of the three fiduciary officers of the Chapter and in addition to all other duties assigned by the President of the Board of Directors.

 

Section 10. The Vice President of Operations shall serve as the Corporate Secretary for the San Diego Chapter.  The Vice President of Operations shall also serve as one of the three fiduciary officers of the Chapter.

 

Section 11. The Vice President of Outreach shall serve to oversee the management of marketing and outreach for the San Diego Chapter.

 

Section 12. The Vice President of Professional Development shall serve to oversee the management of training and professional development for the San Diego Chapter.

 

Section 13. The Vice President of Programs shall serve to oversee the management of periodic meetings for the interests of the membership for the San Diego Chapter.

 

Section 14. The Vice President of Membership shall serve to oversee the management of membership and volunteer programs for the San Diego Chapter.

 

Section 15. The Vice President of Communications shall serve to oversee the management of communication systems for the San Diego Chapter.

 

Section 16. The Board shall exercise all powers of the San Diego Chapter, except as specifically prohibited by these bylaws, the PMI® bylaws and policies, its charter with PMI®, and the laws of the jurisdiction in which the organization is incorporated. The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws and PMI® bylaws and policies, and to exercise authority over all San Diego Chapter business and funds.

 

Section 17. The Board shall meet at the call of the President, or at the written request of three (3) members of the Board directed to the President or Secretary. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member shall be entitled to one (1) vote and may take part and vote in person or by proxy. At its discretion, the Board may conduct its business by any legally acceptable means, including teleconference and live web-conferencing. Meetings shall be conducted in accordance with procedures determined by the Board.

 

Section 18. Every Director shall have the right to vote in person or by an agent authorized by a proxy validly executed by the Director. A proxy may be executed by a signed written authorization, or by electronic transmission authorized by the Director, giving the proxy holder the power to vote for the Director. A proxy shall be deemed signed if the Director’s name or other authorization is placed on the proxy by the Director (whether by manual signature or electronic transmission, or other verifiable means). A proxy may also be transmitted orally by telephone if submitted with information from which it may be determined by the President or the Secretary that the proxy was authorized by the Director. When voting by proxy, votes shall be received by the date determined by the Board. In the event a vote is not received by the date determined by the Board, the vote automatically defaults to Abstained. The official Secretary, will be responsible for enforcing the deadline and recording the outcome.

 

Section 19. The Board of Directors shall declare a Director position to be vacant where a Director ceases to be a member in good standing of PMI® or of the San Diego Chapter by reason of non-payment of dues. The Board may declare a position vacant where the Director fails to attend or appoint a proxy for two (2) regularly scheduled Board meetings in a calendar year, in which case the Board shall conduct a vote on the removal of the Director from their position.

 

Section 20. A Director may resign by submitting written notice to the President or the Secretary. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.

 

Section 21. A Director may be removed from office by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.

 

Section 22. If any Director position becomes vacant, the President may appoint a successor to fill the office for the unexpired portion of the term of the vacant position subject to a majority approval by the Board. In the event the President position becomes vacant, a Vice President shall assume the duties of the presiding officer as prescribed in Article V, Section 7, until a special meeting of the Board has been called and a new President is elected by a majority vote of the Board of Directors for the remainder of the term.

 

Article VI – Nominations and Elections:

 

Section 1. The nomination and election of directors shall be conducted annually in accordance with the terms of office specified in Article III, and Article IV, Section 2. All voting members in good standing of the San Diego Chapter shall have the right to vote in the election.  Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin religion, physical or mental disability, or unlawful purpose is prohibited.

 

Section 2. No member is eligible to serve more than one (1) term as President within any contiguous four (4) year period.  No member is eligible to serve more than one (1) term as Vice President of Finance within any contiguous four (4) year period.  Time served as President or Vice President of Finance by appointment of the Board to fill a vacated position is exempt from this limitation.  No member is eligible to serve more than two (2) consecutive terms as a Vice President in the same elected position.  If there is no individual willing or able to run for an open director position, excluding President and Vice President of Finance, then that current director may be re-elected for an additional term by a majority vote of the voting membership in spite of other term limits.  No person may serve more than 6 consecutive years on the Board of Directors.

 

Section 3. All current Vice Presidents are eligible to be nominated or run for President or a different Vice President position. No candidate is allowed to resign from one current elected position in order to run or be nominated for another elected position.

 

Section 4. Candidates who are elected shall take office on the first day of January following the election, and shall hold office for the duration of their terms or until their successors have been qualified and duly elected.

 

Section 5. The Board shall notify the membership of the formation of the Nominating Committee at least thirty (30) days in advance of an election and solicit qualified candidates to be presented to the Nominating Committee.  The Nominating Committee  shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election.  Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board. The slate of candidates for an election will be published to the membership at least seven (7) days in advance of the vote.

 

Section 6. Elections shall be conducted electronically by PMI® in compliance with the legal jurisdiction and held for a minimum of 14 days.  The candidate who receives the most votes cast for each office shall be elected. Where a tie exists between two or more candidates, the Board shall elect a winner.  The results of each election shall be announced on the Chapter website, communicated via membership email and communicated verbally at the next scheduled meeting of the membership. 

 

Section 7. No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.

 

Section 8. In accordance with PMI® policies, practices, procedures, rules and directives, no funds or resources of PMI® or the San Diego Chapter may be used to support the election of any candidate or group of candidates for PMI®, the San Diego Chapter or public office.  No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted.  The San Diego Chapter Nominating Committee, or other applicable body designated by the Board, will be the sole distributor(s) of all election materials for San Diego Chapter elected positions.

 

Article VII – Committees:

 

Section 1. The Board may authorize the establishment of standing or temporary committees to advance the purposes of the organization. The Board may request a charter for each committee, which defines its purpose, authority and outcomes. Committees are responsible to the Board.   Committee members shall be appointed. The San Diego Chapter Board of Directors can serve on the San Diego Chapter Committees, unless it specifically is restricted by the bylaws.

 

Section 2. A Director shall appoint all committee chairs in their assigned area of responsibility.  Committee chairs shall operate under the direction of the appointing Director and will be managed with Board oversight.  Committee chairs may be called upon by the Board at any time.  The Director or committee chair shall appoint all committee members. 

 

Article VIII – Finance:

 

Section 1. The fiscal year of the San Diego Chapter shall be from 1 January to 31 December.

 

Section 2. San Diego Chapter annual membership dues shall be set by the Board and communicated to PMI® in accordance with the policies and procedures established by PMI®.

 

Section 3. The San Diego Chapter Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.

 

Section 4. All dues billings, dues collections and dues disbursements shall be performed by PMI®.

 

Article IX – Meetings of the Membership:

 

Section 1. An annual meeting of the membership shall be held at a date and location to be determined by the Board.

 

Section 2. Special meetings of the membership may be called by the President by a majority of the Board, or by petition of ten percent (10%) of the voting membership directed to the President.

 

Section 3. Notice of annual and special meetings of the membership shall be sent by the Board to all members at least 30 days in advance of the meeting.  Action at such meetings shall be limited to those agenda items contained in the notice of the meeting and shall be conducted according to parliamentary procedures determined by the Board.  Presentations shall be made available to the membership post-meeting.

 

Section 4. Quorum at all annual and special meetings of the San Diego Chapter shall be those members in good standing, present and in person. [Or ten percent (10%) of the voting membership in good standing, present and in person.]

 

Section 5. Member Questions and Resolutions. The Board shall give members reasonable opportunities to express their views, opinions or direct questions to the Board.

 

Article X – Inurement and Conflict of Interest:

 

Section 1. No member of the San Diego Chapter shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the San Diego Chapter, except as otherwise provided by these bylaws.

 

Section 2. No officer, director, committee chair, appointed committee member or authorized representative of the San Diego Chapter shall receive any compensation, or other tangible or financial benefit for service on the Board. However, the Board may authorize payment by the San Diego Chapter of actual and reasonable expenses incurred by an authorized representative for approved activities.

 

Section 3. The San Diego Chapter may engage in contracts or transactions with members, elected directors of the Board, committee chairs, appointed committee members or authorized representatives of the San Diego Chapter and any corporation, partnership, association or other organization in which one or more of the San Diego Chapter’s directors, committee chairs, appointed committee members or authorized representatives are: directors which have a financial interest in, or are employed by the other organization, provided the following conditions are met:

 

  1. The facts regarding the relationship or interest as they relate to the contract or transaction are disclosed to the board of directors prior to commencement of any such contract or transaction;
  2. The board in good faith authorizes the contract or transaction by a majority vote of the directors who do not have an interest in the transaction or contract;
  3. The contract or transaction is fair to the San Diego Chapter and complies with the laws and regulations of the applicable jurisdiction in which the San Diego Chapter is incorporated or registered at the time the contract or transaction is authorized, approved or ratified by the board of directors.

 

Section 4. All directors, committee chairs, appointed committee members and authorized representatives of the San Diego Chapter shall act in an independent manner consistent with their obligation to the San Diego Chapter and applicable law, regardless of any other affiliations, memberships, or positions.

 

Section 5. All directors, committee chairs, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the San Diego Chapter has entered, or may enter, into contracts, agreements or any other business transaction, and shall refrain from voting on, or influencing the consideration of, such matters.

 

Article XI – Indemnification:

 

Section 1. In the event that any person who is or was a director, committee chair, committee member, or authorized representative of the San Diego Chapter, acting in good faith and in a manner reasonably believed to be in the best interest of the San Diego Chapter, has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an action or proceeding by or in the right of the corporation), such representative may be indemnified against reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines, and amounts paid in settlement in connection with such action or proceeding to the fullest extent permitted by the jurisdiction in which the organization is incorporated. Where the representative has been successful in defending the action, indemnification is mandatory.

 

Section 2. Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and these bylaws.

 

Section 3. To the extent permitted by applicable law, the San Diego Chapter may purchase and maintain insurance on behalf of any person who is a director, committee chair, committee member, employee, trustee, agent or authorized representative of the San Diego Chapter, or is serving at the request of the San Diego Chapter as a director, committee chair, committee member, employee, trustee, agent or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust or other enterprise.

 

Article XII – Amendments:

 

Section 1. These bylaws may be amended by a two-thirds (2/3) vote of the voting membership in good standing, present at the annual meeting of the San Diego Chapter duly called and regularly held; or by a two-thirds (2/3) vote of the voting membership in good standing conducted during the annual meeting of the membership and by electronic vote in compliance with the legal jurisdiction; or by a two-thirds (2/3) vote of the voting membership in good standing who respond to an electronic vote conducted in compliance with the legal jurisdiction. Notice of proposed changes shall be sent to the membership at least thirty (30) days before such meeting or vote.   Clerical changes do not require membership vote. Clerical amendments shall be posted for 30 days prior to amendment effective date.

 

Section 2. Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the members in good standing addressed to the Board. The Board with or without recommendation shall present all such proposed amendments.

 

Section 3. All amendments must be consistent with PMI®’s bylaws and the policies, rules and directives established by the PMI® Board of Directors, as well as with the San Diego Chapter’s charter with PMI®.

 

Article XIII – Governance:

 

Section 1. Except as provided in these bylaws or in the Articles of Incorporation, or by applicable law; no officer, director, committee chair, committee member, employee, trustee, agent or authorized representative may act on behalf of the Institute or hold him/her self out to the public as authorized to act on behalf of the Institute without the prior express, written approval of the PMI® Board of Directors.

 

Article XIV– Dissolution:

 

Section 1.  In the event that the San Diego Chapter or its governing directors failed to act according to this bylaws and the San Diego Chapter’s or all PMI® policies, procedures, and rules outlined in the charter agreement,  PMI® has a right to dissolve the San Diego Chapter. 

 

Section 2. Should the San Diego Chapter dissolve for any reason, its assets shall be dispersed to a charitable organization or a non-profit professional organization designated by the voting membership after the payment of reasonable and documented debts, consistent with applicable legal requirements.

 

Section 3. In the event the San Diego Chapter failed to deliver value to its members as outlined in the San Diego Chapter’s business plan and without mitigated circumstance, the Chapter acknowledges that PMI® has a right to dissolve the San Diego Chapter, as per the terms of the charter. 

 

Section 4. In the event the San Diego Chapter is considering to dissolve the Chapter. The San Diego Chapter’s Board of Director must notify PMI® in writing and follow the chapter dissolution procedure as defined in PMI®’s policy.